Localized Reconciliation and Balance Protection

Protect your cash flow with pre-paid wallet logic. Eliminate manual invoice creation and high middleman fees.

The Operational Standard

In Southeast Asia, professional centers rely on bank transfers and QR codes (PromptPay, QRIS, MoMo) rather than Western credit card gateways. Most global platforms force you into high-fee processors that take 3–5% of your revenue.

Tutearn provides the infrastructure to track local payments without commission fees. You maintain total command over your revenue while providing clients with a professional, automated financial portal.

Setting Up Your Payment Flow

1. Multi-Tiered Rate Logic

The system allows you to hard-code specific business logic for every member of your teaching staff.

• Individual Staff Profiles

  Assign unique hourly or per-session rates to every tutor based on their specific contract, seniority, or specialized subject matter.
  
  

• Variable Pay Scales

  Configure the system to handle different payout rates for the same tutor depending on the class type (e.g., a higher rate for SAT prep vs. a standard rate for middle-school math).
  
  

• Localized Currency Infrastructure

  Track all liabilities in your local currency (THB, IDR, VND, PHP). The system is built for the Southeast Asian financial landscape, ensuring your digital reports match your bank transfers.
  
  

2. Pre-Paid Wallet Logic

The system operates on a wallet architecture to ensure revenue security and prevent the problem of unpaid sessions.

• Revenue Protection (Zero-Balance Guard)

  The OS automatically blocks lesson bookings if a client’s wallet balance is empty. This enforces your payment policy at the software level, protecting your business from providing unpaid services.
  
  

• Automated Deduction Engine

  When a session is scheduled or completed, the system automatically deducts the lesson fee from the client's balance in THB, IDR, VND, or PHP based on your pre-set rates.
  
  

• Standardized Top-Ups

  When a client submits a bank transfer or cash payment, the admin tops up the client’s digital wallet. This creates an immediate, searchable record of the transaction.
  
  

3. Localized Financial Infrastructure

Tutearn is built specifically for the banking habits of Thailand, Indonesia, Vietnam, and the Philippines.

• Multi-Currency Command

  Your invoices, wallet balances, and financial reports reflect your local market with 100% accuracy. You can view your total center value in your local currency at any time.
  
  

• 0% Commission Policy

  We are an infrastructure provider, not a payment partner. Tutearn takes 0% commission on your tuition. Whether you collect 100,000 or 1,000,000 in local currency, your software cost remains fixed.
  
  

• Cash and QR Reconciliation

  The manual log feature allows you to reconcile offline payments (Cash, Check, QRIS) so your total revenue dashboard is always accurate and audit-ready.

4. Automated Client Portal and Receipts

Move from debt collection to institutional professionalism.

• Self-Service Client Portal

  Clients can log into their branded portal at any time to view their remaining balance, lesson history, and top-up records. This transparency reduces administrative inquiries.
  
  

• Instant PDF Receipts

  Upon every top-up, the system generates a professional, branded PDF receipt. The receipt clearly states the amount received and the updated wallet balance in your local currency.

Payments Operational FAQ

• Does Tutearn take a percentage of our tuition fees?

  No. We are a SaaS platform. You keep 100% of your earnings. We do not sit in the middle of your transactions.
  
  

• Can I track different lesson prices for different clients?

  Yes. The system allows you to set custom lesson rates at the client level. The wallet engine will automatically deduct the correct amount based on the specific client’s rate.
  
  

• What happens if a client has an emergency cancellation?

  The admin has full control to refund the wallet balance for a specific session if the cancellation meets your center’s criteria.